Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD JUNE 11, 2018 

The Woonsocket Board of Education met in regular session on June 11th, 2018, at 7:00 p.m. in the Distance Learning room of the Woonsocket School.  Members attending were:  Jason White, Jodi Doering, Neal Hiemstra, and Lisa Snedeker. Todd Olinger was absent. Others attending were Superintendent Rod Weber, Paula Lynch, Sheriff Tom Fridley, Jason Bruce, Gary Doering and Chris Selland.  The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.  

On a motion by Jodi Doering, seconded by Lisa Snedeker, the Board approved the meeting agenda with one additional item of business to come before the Board. Motion carried.

The minutes of the regular board meeting held on May 14th, 2018, were approved as presented on a motion by Neal Hiemstra seconded by Jodi Doering. Motion carried.   

Gary Doering addressed the Board with a request regarding a graduation issue.

Sheriff Tom Fridley outlined a school safety program (Stand Up for School Safety)  that is being used in the state with an emphasis and guidelines on reporting suspicious and/or threatening  behavior to school officials. The Board will be utilizing the program and thanked Sheriff Fridley for his presentation.  

On a motion by Jodi Doering, seconded by Neal Hiemstra, the Board approved the claims presented with the addition of a claim of $18.48 to NorthWestern Energy for  a meter bill that had not been received by the cutoff date,  along with approval of the May 2018 financial report as follows, motion carried.

GENERAL FUND, Beginning balance: $518,195.11; Add receipts: Taxes $148,345.60; Interest $424.91; Other local: $2,493.54; State $92,844.00; Federal $0.00; Total to be accounted for: $762,303.16; less disbursements, $189,687.74; Cash balance: $572,615.42; Fund Balance: $572,615.42.

CAPITAL OUTLAY, Beginning balance: $1,017,441.92; Add receipts: Taxes $197,858.80;  Other local $0.00; Federal:  $0.00. Total to be accounted for:  $1,215,300.72; less disbursements $10,625.47; Cash balance: $1,204,675.25; Fund balance:  $1,204,675.25.

SPECIAL EDUCATION, Beginning balance: $313,806.18; Add receipts: Taxes $107,540.73; Other local $113.00; State $0.00;  Federal $0.00; Total to be accounted for: $421,459.91; less disbursements $23,164.54; Cash balance: $398,295.37; Fund balance: $398,295.37.

PENSION, Beginning balance:  $200,729.64; Add receipts: Taxes $0.43; Other local $0.00; Total to be accounted for: $200,730.07;  less disbursements $0.00; Cash balance: $200,730.07; Fund balance: $200,730.07.

FOOD SERVICE, Beginning balance: $53,127.22; Add receipts:  Pupil receipts $7,129.38; Adult receipts $681.95; Milk receipts $0.00; Interest $2.24; Other local $38.10; State $0.00; Federal reimbursement $7,232.37; Total to be accounted for: $68,211.26;  less disbursements $11,190.38; Cash  balance: $57,020.88; Fund balance: $57,020.88.   

ENTERPRISE FUND #53, Beginning balance: $126,593.98:  Add receipts: Other local  $3,079.00;  Total to be accounted for: $129,672.98; less disbursements: $5,342.21; Cash balance;  $124,330.77; Fund balance:  $124,330.77. 

TRUST AND AGENCY, Beginning balance: $23,733.71; Add receipts: Interest $0.94; Pupil activities $360.00; Total to be accounted for: $24,094.65; less disbursements $4,044.26; Fund balance $20,050.39.

Salaries and benefits for the month of May 2018 were as follows:

General Fund: $142,129.83    

Special Education: $17,380.81

Enterprise #53: $5,342.21

Food Service: $5,299.35

GENERAL FUND                            

AT&T, Cellphone $58.90

Attorney Rodney Freeman, Legal Fees $103.95

Bakers Design, Flowers – Graduation/Concert/AAA $268.00

Brooks Oil, Fuel Oil $1,889.00

C&B Operations, LLC, Mower Blades $70.47

City of Woonsocket, Water Service $63.00

DB Electric, Service Call – Check Power $102.04

Express 2, Gas – Vehicles/Mini-Bus/Mower $410.70

Express Stop, Gas – Vehicles/Mini-Bus/Mower $443.95

Flatten, Corey, Golf Scorehelp Fee – Regions $100.00

Henriksen, Matthew, Reimbursement – Gas – State Track $65.86

[Imprest Fund:

Broadland Creek Golf Course, Golf Entry Fee $60.00

DeSmet School, Golf Entry Fee $60.00

Howard School, Golf Entry Fee $40.00

Plankinton School, Golf Entry Fee $70.00

Platte-Geddes School, Golf Entry Fee $20.00

US Post Office, Postage Expense $150.00

Wessington Springs School, Golf Entry Fee $40.00

Wessington Springs School, Golf Entry Fee – Junior High $40.00

Total May Imprest Claims: $480.00]

Jostens, Graduation Medal $17.14

K&D Busing Inc., Regular Route $17,669.00

KO’s Pro Service, Maintenance – Vehicles $87.25

Lehr, Dave, Tech Support Fee $140.00

Local Lumber, Custodian Supplies $29.50

Lynch, Paula, Reimbursement – Flash Drives $21.47

McCain, Tim , Scorehelp – Golf Regions $100.00

Menards, Custodian Supplies $407.70

NorthWestern Energy, Electric Service $3,377.95

Petty Cash, Postage Expense $19.02

Platte-Geddes School, Pre-Region and Region Golf Fees $197.20

R&L Sanitary Service, Sanitary Services – Soccer $69.19

Sanborn Central School, Shared Services Bill $56,652.40

Sanborn Weekly Journal, Publications $397.73

Santel Communications, Phone/Cable/Internet $286.24

South Dakota School Superintendent Association, Superintendent Conference Fee $150.00

Stan Houston Equipment Co., Shop Supplies  $27.84

Technology In Education, Online Class $175.00

Todd Brueske Construction, Fuel Line Maintenance $209.18

US Post Office, Po Box Rent $92.00

Walmart, Guidance Supplies $14.17

Waste Management Of WI-MN, Garbage Service $709.46

Fund Total: $84,905.31

CAPITAL OUTLAY

A&B Business Equipment, Copier Lease $1,229.47

First National Bank, High School Building Payment – Principal and Interest/Fee  $75,570.00

G&R Controls, Building Project $4,536.00

Tellinghuisen Inc., Building Addition $97,000.00

Fund Total: $178,335.47

SPECIAL EDUCATION

Avera St. Lukes, Client Services $448.00

First National Bank – Visa, Sped Audio Books $15.92

Lifequest, Client Services $619.69

Sanborn Central School, Shared Services Bill – Speech $29,144.30

SD Department of Human Services, Client Services – Case  Management Services $1,829.50

Walmart, Special Education Supplies $40.70

Fund Total: $32,098.11

FOOD SERVICE                            

Earthgrains Company, Food $126.72

School Nutrition Association SD, Conference Fee (2) $240.00

School Nutrition Association, Membership Dues (2) $88.00

Springs Food Market, Food $33.10

Variety Food, Food, Supplies, Dishwasher Rent $1,129.72

Woony Foods, Supplies $19.14

Fund Total: $1,636.68

Chris Selland gave the financial report. The 2018-2019 preliminary budget was presented for review and discussion. Superintendent Weber advised that the elementary addition was progressing as planned. Also, the boiler issue with the fuel line seems to have resolved itself and no further work will have to be done on that unless there is a future issue.  The district plans to replace the gas water heater at an approximate cost of $3,000.00 as it is no longer working. The Associated School Board convention will be held on August 9th and 10th and several Board Members plan on attending.  Principal Paula Lynch advised that the federal Title application is being completed and she also expressed appreciation to the Board for her years employed by the district. The Board also expressed their appreciation to Ms. Paula Lynch for her years of service and wished her well in her retirement. 

Motion by Lisa Snedeker, with a second by Neal Hiemstra, to approve the final reading of the Seclusion and Restraint policy and the Conflict of Interest/Disclosure policy. Motion carried.

Motion was made to approve a special board meeting on June 27th, 2018, at 12:00 p.m. in the commons area of the school for the purpose of supplementing the budget before the end of the fiscal year. Neal Hiemstra made the motion, with a second by Jodi Doering, and motion carried.

Motion was made by Jodi Doering, with a second by Neal Hiemstra, to approve the 2018-2019 salary schedule as presented. Motion carried. 

Motion was made to approve the 2018-2019 school budget and set the annual budget hearing for July 9th, 2018 at 7:00 p.m. in the DDN room during the regular July board meeting.  Motion was made by Lisa Snedeker, with a second by Jodi Doering, and motion carried. 

Motion was made by Neal Hiemstra, with a second by Lisa Snedeker, to approve a change order for the elementary addition in the amount of $2,434.00 for different color/size brick. Motion carried.  

Neal Hiemstra motioned to approve the SD Health Service contract for 2018-19. Jodi Doering seconded the motion, and motion carried.

Motion was made by Jodi Doering, with a second by Lisa Snedeker, to approve the surplus and salvage of a set of football goal post pads and line markers. Motion carried.  

Motion was made by Jodi Doering, with a second by Neal Hiemstra, to approve the following votes for the South Dakota High School Activities Association runoff election:

Division 4 Representative (AD) – Craig Boyens;

Division 4 Representative(Principal) – Paul Nepodahl;

motion carried.

There being no further business to come before the Board, the June 11th, 2018, regular board meeting of the Woonsocket Board of Education was adjourned at 8:25 p.m. on a motion by Neal Hiemstra, with a second by Lisa Snedeker. Motion carried.

JASON WHITE

Chair

CRYSTAL A. SELLAND 

Business Manager                                                                                                                        

       

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